Student Information

Entrance Requirements

The school does not discriminate based on race, sex, religion, ethnic origin, or disability.

Prospective students for course 110 must be at least 16 years old and have a desire to learn bookkeeping and payroll. An introductory phone call or in-person visit with each prospective student is required. Students enrolling in the online/synchronous course 110 must have a computer and internet connection.

All students must be proficient in typing, 10-key, and Microsoft Excel.

Payment Method

Accepted forms of payment are credit card, check or cash.

The student agrees to pay Keep Smart Books Academy LLC (“School”) the total stated tuition and fees. The school agrees to provide the occupational training in accordance with the provisions of the School’s current Catalog V.3 dated October 2022 (“Catalog”). Payment of all monies due shall be a condition of continuing enrollment. Upon satisfactory completion of all academic and skill requirements and when all financial obligations to the School have been met the school will award the Certificate of Completion to the student. The student and School understand that this Enrollment Agreement, which includes the refund policy, may not be amended except in writing and signed by both parties.

Refund Policy

Students not accepted to the School are entitled to all monies paid. Students who cancel this contract by notifying the School within three (3) business days are entitled to a full refund of all tuition paid. Students, who withdraw after three (3) business days, but before commencement of classes, are entitled to a full refund of all tuition paid except the maximum cancellation charge of $150.00 or 25% of the contract price, whichever is less. In the case of students withdrawing after commencement of classes, the School will retain a cancellation charge plus a percentage of tuition and fees, which is based on the percentage of contact hours attended, as described in the table below. The refund is based on the official date of termination or withdrawal.

Refund Table

Student is entitled to upon withdrawal / termination Refund
Within first 10% of course 90% less cancellation charge
After 10% but within first 25% of course 75% less cancellation charge
After 25% but within first 50% of course 50% less cancellation charge
After 50% but within first 75% of course 25% less cancellation charge
After 75% [if paid in full, cancellation charge is not applicable] NO Refund
  1. The student may cancel this contract at any time prior to midnight of the third business day after signing this contract.
  2. All refunds will be made within 30 days from the date of termination. The official date of termination or withdrawal of a student shall be determined in the following manner:
    1. The date on which the School receives written notice of the student’s intention to discontinue the training program; or
    2. The date on which the student violates published School policy, which provides for termination.
    3. Should a student fail to return from an excused leave of absence, the effective date of termination for a student on an extended leave of absence or a leave of absence is the earlier of the date the School determines the student is not returning or the day following the expected return date.
  3. The student will receive a full refund of tuition paid if the School discontinues a Program/Stand Alone course within a period of time a student could have reasonably completed it, except that this provision shall not apply in the event the School ceases operation.
  4. The policy for granting credit for previous training shall not impact the refund policy.

Student Complaints

Attempting to resolve any issue with the School first is strongly encouraged. Complaints may be filed by a student or guardian at any time online with the Division of Private Occupational Schools (DPOS) within two years from the student’s last date of attendance or at any time prior to the commencement of training at, 303-862-3001.


Prospective students may enroll at any time for courses by submitting an enrollment agreement, application fee and initial/full payment up to 3 days prior to the course beginning. Late enrollments to courses 110, 210 and 310 will not be accepted. Late enrollments may be accepted on an as-needed basis for courses 410 & 510.

Postponement of Start Date

Postponement of a starting date, whether at the request of the School or the student, requires a written agreement signed by the student and the School. The agreement must set forth:

  1. Whether the postponement is for the convenience of the School or the student, and;
  2. A deadline for the new start date, beyond which the start date will not be postponed.

If the course is not commenced, or the student fails to attend by the new start date set forth in the agreement, the student will be entitled to an appropriate refund of prepaid tuition within 30 days of the deadline in accordance with the School’s refund policy and all applicable laws and rules concerning the Private Occupational Education Act of 1981.

Placement Assistance

Keep Smart Books Academy offers employment assistance to graduates, consisting of job lead referrals and job skills development.  While assisting or advising in your job search, we make no guarantee, expressed or implied, of future employment.  Current law prohibits any school from guaranteeing job placement as an inducement to enroll students.

Attendance Requirements

Students are expected to arrive on time for class with proper materials. An overall attendance rate of at least 90% is required. Instructors may request your withdrawal from a course or program if absences or tardiness exceeds 90%. Re-admittance to the course can be discussed between the student and the school faculty and administration. A true desire to engage in the course needs to be displayed by the student. A majority vote by school administration will decide if a student is able to be readmitted to the course.

Students who are unable to continue classes for medical reasons or severe personal problems will be required to take a leave of absence until they are able to return to class. Proper documentation will be required to substantiate a student’s withdrawal. Students may join the next available course.

Progress and Probation Policy

Progress evaluations will be given to students during the course of the class through quizzes, mid-term exam, and the submittal of sample company financials. If tutoring is requested by the student, arrangements must be made directly with the instructor. Grades will be reported to the students each week and students will have the option to request additional tutoring, if needed. If tutoring is requested by the student, arrangements must be made directly with the instructor. Additional fees may apply for tutoring assistance outside of instructor office hours. Upon the event of a student having a grade of 75% or lower, students should communicate with their instructor to discuss tutoring to raise their grade. A student will be given a three-week probation period to increase their grade to 76% or higher to continue the course. If no improvement has been made within three weeks, the student may be dismissed from the course.

Grading System

96 – 100 = A Mastered
86 – 95 = B Developing
76 – 85 = C Beginner
66 – 75 = D No Evidence
Under 66 = U No Evidence

Progress reports with grades will be issued to students throughout the course via Google Classroom.

Academic Honesty

Students must not plagiarize or cheat. They must produce their own work and cite sources appropriately. Disciplinary consequences will be enforced for academic dishonesty.

Conduct Policy

All students are expected to act maturely and are required to respect other students and faculty members. Possession of weapons, illegal drugs, and alcohol of any kind are not allowed at any time on School property. Any violation of School policies may result in permanent dismissal from School.

Dress Code

The Dress Code will promote common-sense attire to ensure safety and professionalism. The Dress Code shall be enforced uniformly, fairly, and consistently for all students and prohibits students from wearing apparel that is deemed disruptive to the classroom environment. Students may dress casually but must be clean and present a professional appearance at all times. Appropriate attire must not be overly tight or overly loose and completely cover shoulders, chest, back, midriff, and legs down to 3in. above the knee. Appropriate dress-code attire must be worn under any “see through” item. Undergarments shall not be visible. Sweaters, sweatshirts, and hoodies worn with the hood down. Shoes and sandals are permitted (slippers are not included). You are encouraged to wear layers as the classroom temperature varies throughout the seasons and time of day. Blankets and costumes are not appropriate clothing for School. Instructors can ask students to change their attire if it is distracting or vulgar.

All personal items left on School property will be placed in a Lost and Found Bin. If items are not retrieved within 3 weeks after the term has ended, items will be donated to a local charity.


Any student may be dismissed for violations of rules and regulations of the School, as set forth in School publications. A student also may be dismissed from classes if they do not engage in classroom discussion, neglects assignments, or has a grade of 75% or lower. The director, after consultation with all parties involved, makes the final dismissal decision.

The Director may temporarily suspend students whose conduct is disruptive or unacceptable to the academic setting. After appropriate counseling, students who demonstrate a genuine desire to learn and conform to School standards of conduct, may be allowed to resume attendance. The director will review each case and decide upon re-admittance.


The School is located at 108 Coronado Court, Unit B, Fort Collins, CO 80525. Students will learn from a variety of methods including direct instruction, presentations, PowerPoints, worksheets, textbooks, and on-the-job software such as QuickBooks and Microsoft Office. We will also use mock business paperwork during instruction. Our in-person classroom is furnished with computers, monitors, keyboards.

School Closure Dates

When an unexpected closure occurs due to extraordinary conditions such as inclement weather, students will be notified as soon as possible by phone or email to provide closure information. Classes are not held on the following holidays:

  • New Year’s Eve & New Year’s Day
  • March 13 – March 17, 2023
  • Memorial Day
  • July 3 – July 7, 2023
  • Labor Day
  • October 16 – October 20, 2023
  • October 31, 2023
  • November 20 – November 24, 2023
  • Christmas Eve & Christmas Day